DEFINE ACCOUNT GROUP

 Define account group

General ledger accounts are arranged in accounts groups in order to manage and control. To create a general ledger account - account group is mandatory. Each general ledger account is assigned to only one account group.

The account group or general ledger account group is denoted by a maximum of 4 characters. It can be numeric /alphabet/alpha - numeric.

The same account group can be used by more than one company code if they use the same chart of account.

The account group determines the screen layout that is to be used while creating the master in the company code area. Creation of the general ledger codes depends upon the specified number range that is assigned to the account group.

While defining an account group, we need to specify the field status for each account group. The field can be a required entry field or suppress or optional.

It specifies the groups for which it represents accounts like liabilities, assets etc.

 In Real time business scenario, we suggest

• All Liabilities accounts to start with 1 series (1*)
• All Asset accounts to start with 2 series (2*)
• All income accounts to start with 3 series (3*)
• All Expenditure accounts to start with 4 series (4*)

It is easy to use whenever the user needs to post an account of rent which is an expenditure account - At the time of posting only to enter 4*. It appears the expenditure accounts will appear only.

 

 

Chrt/Accts	Acct Group	Name	From Acct	To account
1010	SCPL	Share Capital	100000	100099
1010	RSPL	Reserves & Surplus	100100	100199
1010	ACBL	Accumulated Depreciation	100200	100299
1010	LONG	Long term liabilities	100300	100399
1010	SHRT	Short term liabilities	100400	100499
1010	CLPR	Current Liabilities & Prov	100500	100599
1010	FAST	Fixed Assets.	200000	200099
1010	CAST	Current Assets, Loans & Adv	200100	200199
1010	SALE	Sales	300000	300099
1010	OTHR	Other Income	300100	300199
1010	INCR	Increase / Decrease in Stock	300200	300299
1010	RMCN	Raw Material Consumption	400000	400099
1010	PRSN	Personnel Cost	400100	400199
1010	MFRG	Manufacturing cost	400200	400299
1010	ADMN	Administration cost	400300	400399
1010	INTR	Interest	400400	400499
1010	DEPR	Depreciation	400500	400599

 

[ T code - OBD4]

PATH:

STEP 1

Enter SPRO in the command field

STEP 2

Select SAP Reference IMG

                  

STEP 3

Financial accounting (new) >> general ledger accounting (new) >> master data >> G/L accounts >> preparations >> define account group

STEP 4

Select new entries button 

STEP 5

Chart of accounts - Enter chart of accounts key for which we are creating an account group.

Acct group - Enter the account group key, maximum 4 characters.

Name - Enter the account group name.

From account - Starting number of account groups.

To account - Last number of account groups.

Select the save button and save in TR.

Questions related to

1. What is account group?

Account group is arrangement of general ledger. It is the grouping of similar nature of general ledger.

2. What is the requirement of account group in company code?

Account group is prepared to identify the general ledger number range and group with specific screen layout.

3. Can account group be copied?

Yes, account group can be copied from any other company code if it is of name in nature.

4. Can account group can be used by more than one company code?

Yes, one account group can be used by more than one company code if they use the same chat of accounts.

5. Account group is denoted by how many characters?

Account group is denoted by 4 characters. it can be in the form of numerical, alpha numerical, alphabets manner.

6. Is account group being mandatory for a company code?

Yes, account group is mandatory because in this user can identify the number range for a specific nature of general ledger group or account. And in this user can able to determine the screen layout.